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Properties
Compliance Tracker
UK Landlord Compliance Checklist: Gas Safety Certificate (annual), Electrical Installation Condition Report (every 5 years), EPC (every 10 years), Smoke & CO alarms, Right to Rent checks, Deposit Protection.
All Compliance Items
| Property | Item | Due Date | Days Left | Status |
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UK Required Certificates
Gas Safety Certificate
Required annually. Must be carried out by a Gas Safe registered engineer. Copy provided to tenant within 28 days.
EICR
Electrical Installation Condition Report. Required every 5 years or at change of tenancy. Must be done by a qualified electrician.
EPC
Energy Performance Certificate. Valid for 10 years. Minimum EPC rating E required (F/G illegal to let from 2025).
Smoke & CO Alarms
Smoke alarm on every floor, CO alarm in rooms with solid fuel appliances. Must be tested at start of each tenancy.
Deposit Protection
Deposits must be protected in a government-approved scheme within 30 days. Prescribed information served to tenant.
Right to Rent
Immigration check required before tenancy starts. Check and copy of ID documents for all adult occupiers.
Documents
Tenants
| Name | Property | Move-in Date | Tenancy End | Rent | Status |
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Inspections
Tip: The LetProof iOS app includes camera-based photo evidence for inspections, AI-generated condition reports, and PDF export. Web portal supports text-based inspection logging.
| Date | Property | Type | Condition | Notes | Status |
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Reminders
Deadline alerts and compliance reminders for all your properties.
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Tenancy Agreements
Note: This portal stores agreement records only. For legally binding e-signatures and full AST generation, use the LetProof iOS app or consult a solicitor.
| Property | Tenant | Start Date | End Date | Rent (pcm) | Type | Status |
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Legal Notices
Renters' Rights Act 2025: Section 21 "no-fault" notices are abolished — no new Section 21 can be served from 1 May 2026. All possession now runs through Section 8 grounds, and judges decide on your records: rent schedule, certificates, and proof of service.
Section 8 Notice
Grounds-based possession — now the only eviction route. Ground 8 (serious arrears) requires 3+ months' arrears at notice and at hearing.
RRA Information Sheet
Mandatory GOV.UK information sheet for existing tenancies — deadline was 31 May 2026, up to £7,000 fine. Record service with proof here.
Rent Increase (Section 13)
Once per year maximum, minimum 2 months' notice, via Section 13 only. Tenant can challenge at tribunal before the start date.
Entry Notice
Formal 24-hour notice of landlord entry for inspections or repairs. Required by law in most tenancy agreements.
Notices Sent
| Date | Property | Tenant | Notice Type | Served By | Proof |
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Rent Ledger
Court-ready rent schedule — every due date, payment and running balance per tenancy.
Renters' Rights Act: Ground 8 possession now requires at least 3 months' arrears both when notice is served and at the court hearing. Courts expect a full rent schedule — not just a total. Log every payment here as it arrives.
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Collected (12 mo)
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Total Arrears
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Tenancies in Arrears
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At Ground 8 Threshold
3+ months arrears
Payment History
| Date | Tenant | Property | Amount | Method | Reference |
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Expenses & Tax
HMRC-category expense records per property — accountant-ready export for Making Tax Digital.
Making Tax Digital: Landlords with gross income over £50,000 must keep digital records and file quarterly from April 2026 (£30,000 from April 2027). Quarterly deadlines: 7 Aug · 7 Nov · 7 Feb · 7 May.
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Expenses (Tax Year)
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Rent Income (Tax Year)
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Net (Income − Expenses)
All Expenses
| Date | Property | Category | Description | Amount |
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Maintenance Log
Dated evidence of every repair request and your response — courts weigh landlord conduct on discretionary grounds.
Awaab's Law: Damp and mould hazards now carry strict response deadlines. Log the report date, your response, and resolution for every issue — response-time records are legal evidence.
| Reported | Property | Issue | Priority | Status | Resolved |
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